Join Our Team Today

Join Our Team

WEBB consistently recruits the best and brightest, building strong teams of skilled professionals, many of whom are experts in their fields.

Join Our Team

WEBB consistently recruits the best and brightest, building strong teams of skilled professionals, many of whom are experts in their fields.

Proposal Coordinator

Are you highly organized, deadline-driven, and ready to play a key role in developing winning proposals for professional services? Albert A. Webb Associates (WEBB) seeks a Proposal Coordinator to join our Business Development and Marketing (BD/M) Department. This is an exciting opportunity to help drive growth by producing client-focused, compliant, and visually polished proposals while supporting key business development systems and processes. Salary range is $30.45/hr to $42.65/hr

Responsibilities

  • Proposal Coordination: Manage the entire proposal development process, including reviewing RFPs, developing proposal plans and schedules, coordinating content from technical staff, editing, and assembling final deliverables.
  • Content and Asset Management: Maintain and update staff resumes, project profiles, and qualifications using OpenAsset, ensuring proposal content is accurate, current, and brand-aligned.
  • CRM Support: Update and manage opportunity records in Microsoft Dynamics 365 CRM. Serve as a backup troubleshooter for CRM-related questions and minor system issues.
  • Copy Editing and AI Use: Edit proposals for clarity, consistency, and grammar. Leverage AI tools to assist with content generation and editing as needed.
  • Quality Assurance: Ensure all proposals and documents adhere to internal branding, formatting, and style guidelines.

Requirements

  • Experience: 1-3 years of experience, including internships. Experience coordinating proposals, assisting with marketing efforts, or project coordination.
  • Project Management: Ability to manage proposal schedules, gather inputs, and meet deadlines with supervision.
  • Technical Skills: Proficiency in Adobe InDesign (or strong ability to learn quickly). Experience with Microsoft Office Suite (Word, Excel, PowerPoint).
  • Organization Skills: Highly organized, detail-oriented, and deadline-driven. Strong editing skills with a commitment to producing high-quality, compliant documents.
  • Collaboration: Professional communication skills and a collaborative mindset. Ability to work effectively across departments in a fast-paced environment.

Preferred Qualifications

  • Education: Bachelor’s degree in Communications, English, Marketing, Business, or a related field.
  • Technical Skills: Familiarity with Client Relationship Management (CRM) systems like Dynamics 365 and Data Asset Management (DAM) systems like OpenAsset. Proficiency in Adobe InDesign and Premiere Pro and the ability to craft AI prompts is a plus.
  • Certifications: Any relevant marketing, proposal, or project management certifications.
  • Professional Services Experience: Experience working in a professional services environment is preferred.
  • Industry Knowledge: Familiarity with the Civil Engineering industry and Inland Southern California market is a plus.
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Benefits

WEBB is an equal opportunity employer (EOE) that offers a competitive benefits package to all full-time employees including but not limited to 401(k) plan, wellness program, membership sponsorship, medical, dental, vision, life insurance, disability, mentor program, and education assistance.

Wellness Program
Membership Sponsorship
Educational Assistance
Mentor Program
Life Insurance
401(k)
Medical
Disability
Vision
Dental
SEE ADDITIONAL BENEFITS
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  • Accidental Death & Dismemberment (AD&D)
  • Albert’s Props (Peer to Peer Recognition Program)
  • Alternative Work Week Schedule
  • Associate Initiated Sponsorships
  • Auto Mileage Reimbursement
  • Basic Life, Voluntary Life Insurance, and Long Term Disability (LTD)
  • Bonus Plan
  • Catastrophic Leave Sharing
  • Company Events (Associate Appreciation, Engineering Week, Luncheons, Holiday Parties, Office Olympics, Picnic, WEBB Social)
  • Competitive Salaries
  • Dress for the Day
  • Employee Assistance Program (EAP)
  • Flexible Spending Account (FSA) for Health and Dependent Care
  • Flexible Scheduling
  • Identity Theft Full Restoration Services
  • IE Ride-Sharing Program
  • Leaves: FMLA, CFRA, LOA, PDL, and PFL
  • Mindfulness
  • Standing Desks (Reimbursement program)
  • Telework
  • Time and a half or double time for Overtime
  • Time Off:  Bereavement, Jury Duty, Paid Holiday (9.5), Sick, Time Off To Vote, and Vacation
  • Travel Emergency Assistance
  • Witness Duty
  • Workers’ Compensation Insurance
CAREER DEVELOPMENT
  • WEBB Academy:
    • Civil 3D Training
    • Business Development
    • Leadership
    • Onboarding
    • Professional Related Materials
    • Project Management
    • Technical Training
    • Toastmasters Corporate Club (WEBBMasters)
  • Education Assistance and Professional Development
  • Lunch and Learns
  • Mentoring Program
  • Professional Associations Memberships Dues (2 per year)
  • Professional Licenses and Certificate Assistance
  • Professional Development Plans
  • Training Websites
  • Training Manager Application
Associate Discount Programs
  • Dell Employee Purchase Program (EPP)
  • Pet Insurance
  • Tickets at Work (Amusement Park Ticket Discount site)
  • Toyota of Riverside/Scion of Riverside Employee Discount
  • Verizon Discount Program

Our Culture

Our culture is guided by our core values of integrity, quality, and opportunity. Our associates have consistently designed and then redesigned what’s possible in the world of civil engineering and planning. WEBB is committed to our associates’ professional growth and engaging work that makes a meaningful impact to our communities.

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