Join Our Team Today

Join Our Team

WEBB consistently recruits the best and brightest, building strong teams of skilled professionals, many of whom are experts in their fields.

Join Our Team

WEBB consistently recruits the best and brightest, building strong teams of skilled professionals, many of whom are experts in their fields.

Administrative Assistant

Are you a highly organized, detail-oriented professional with a passion for providing exceptional executive support? We are seeking a dedicated Administrative Assistant to directly support our Chief Strategy Officer (CSO). In this role, you will handle key administrative tasks, from scheduling meetings to managing calendars, ensuring smooth daily operations, and providing essential support to the CSO. This position is perfect for someone who thrives in a fast-paced environment, enjoys managing a variety of tasks, and is committed to maintaining high levels of efficiency and organization. Salary Range: $23.55 - $32.00 per hour

Responsibilities

  • Executive Support: Provide direct administrative assistance to the Chief Strategy Officer, including managing calendars, scheduling meetings, appointments, and making travel arrangements.
  • Meeting Coordination: Arrange and prepare for meetings, ensuring agendas are set, materials are ready, and logistics are in place. Take minutes during meetings as required.
  • Communication Management: Handle phone calls, emails, and correspondence on behalf of the CSO, ensuring messages are relayed and responses are timely.
  • Office Support: Assist with day-to-day tasks such as filing, organizing documents, and maintaining office supplies.
  • Event and Travel Arrangements: Assist in event coordination, including organizing details for industry functions and coordinating with Business Development and Human resources for registrations.
  • Document Preparation: Assist in preparing reports, presentations, and other documents for the CSO, ensuring professionalism and attention to detail.
  • Task Prioritization: Proactively manage and prioritize the CSO’s to-do list, ensuring important deadlines are met and urgent matters are handled promptly.

Requirements

  • Experience: Minimum of 2-4 years of experience in a secretarial or administrative role, preferably supporting senior executives.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management systems.
  • Communication Skills: Strong verbal and written communication skills, with attention to professionalism.
  • Organizational Skills: Proven ability to multitask, manage calendars, and stay organized in a fast-paced environment.
  • Flexibility: Willingness to manage varied schedules, attend to last-minute changes, and assist with travel and event coordination.
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Benefits

WEBB is an equal opportunity employer (EOE) that offers a competitive benefits package to all full-time employees including but not limited to 401(k) plan, wellness program, membership sponsorship, medical, dental, vision, life insurance, disability, mentor program, and education assistance.

Wellness Program
Membership Sponsorship
Educational Assistance
Mentor Program
Life Insurance
401(k)
Medical
Disability
Vision
Dental
SEE ADDITIONAL BENEFITS
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  • Accidental Death & Dismemberment (AD&D)
  • Albert’s Props (Peer to Peer Recognition Program)
  • Alternative Work Week Schedule
  • Associate Initiated Sponsorships
  • Auto Mileage Reimbursement
  • Basic Life, Voluntary Life Insurance, and Long Term Disability (LTD)
  • Bonus Plan
  • Catastrophic Leave Sharing
  • Company Events (Associate Appreciation, Engineering Week, Luncheons, Holiday Parties, Office Olympics, Picnic, WEBB Social)
  • Competitive Salaries
  • Dress for the Day
  • Employee Assistance Program (EAP)
  • Flexible Spending Account (FSA) for Health and Dependent Care
  • Flexible Scheduling
  • Identity Theft Full Restoration Services
  • IE Ride-Sharing Program
  • Leaves: FMLA, CFRA, LOA, PDL, and PFL
  • Mindfulness
  • Standing Desks (Reimbursement program)
  • Telework
  • Time and a half or double time for Overtime
  • Time Off:  Bereavement, Jury Duty, Paid Holiday (9.5), Sick, Time Off To Vote, and Vacation
  • Travel Emergency Assistance
  • Witness Duty
  • Workers’ Compensation Insurance
CAREER DEVELOPMENT
  • WEBB Academy:
    • Civil 3D Training
    • Business Development
    • Leadership
    • Onboarding
    • Professional Related Materials
    • Project Management
    • Technical Training
    • Toastmasters Corporate Club (WEBBMasters)
  • Education Assistance and Professional Development
  • Lunch and Learns
  • Mentoring Program
  • Professional Associations Memberships Dues (2 per year)
  • Professional Licenses and Certificate Assistance
  • Professional Development Plans
  • Training Websites
  • Training Manager Application
Associate Discount Programs
  • Dell Employee Purchase Program (EPP)
  • Pet Insurance
  • Tickets at Work (Amusement Park Ticket Discount site)
  • Toyota of Riverside/Scion of Riverside Employee Discount
  • Verizon Discount Program

Our Culture

Our culture is guided by our core values of integrity, quality, and opportunity. Our associates have consistently designed and then redesigned what’s possible in the world of civil engineering and planning. WEBB is committed to our associates’ professional growth and engaging work that makes a meaningful impact to our communities.

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